WEBSITE PRIVACY NOTICE
Effective Date: 10 December 2024
This privacy notice (“Privacy Notice”) applies to ARTELLUS LIMITED (“we”, “us”, “our”, “Company”), which manages and administers this website and processes Personal Data (as defined below) submitted by you when you interact with our services as a literary agency (our “Services”) and when you visit our website (“Website”). For the purposes of data protection laws, ARTELLUS LIMITED is the data controller.
This Privacy Notice explains what Personal Data we collect from you, how we collect it, how we protect and use it, how we disclose it, and how you can access and change it. It also explains certain legal rights you have regarding your Personal Data. By using our Website, you agree to the terms of this Privacy Notice.
This policy applies to information we collect:
- On this Website.
- In email, text, and other electronic messages between you and us on this Website.
- When you interact with our advertising and applications on third-party websites and services if those applications or advertising include links to this policy.
It does not apply to information collected by:
- Any third party, including those that may link to or be accessible from our Website.
DEFINITIONS
"Personal Data" (PD) means any information relating to an identified or identifiable natural person.
WHAT DATA DO WE COLLECT?
When you visit our Website, we may ask you to provide or otherwise collect the following categories of Personal Data:
HOW DO WE COLLECT YOUR DATA?
We may receive your Personal Data in the following ways:
- Directly from you:
- When you submit manuscripts, scripts, or other materials.
- When you complete forms, enter competitions, surveys, or sign up for marketing communications.
- When you correspond with us by phone, email, or otherwise.
- Automatically through your use of our Website:
- Via cookies and other tracking technologies that record Technical Information (e.g., IP address, pages visited).
- From third parties:
- Analytics and technical service providers, where lawful.
- In some cases, from previous employers or references you have authorized to share data.
HOW YOUR DATA IS USED AND OUR LEGAL BASIS
We use your Personal Data to:
- Provide our Services:
- Review your submitted materials (e.g., manuscripts) and determine whether we wish to represent you.
- Legal basis: performance of a contract, taking steps prior to entering into a contract, or legitimate interests (providing our services effectively).
- Competitions and Marketing Initiatives:
- Operate competitions, promotions, or marketing initiatives you have entered.
- Legal basis: performance of a contract (competition terms) or legitimate interests (fair and effective administration).
- Marketing Communications:
- Where you have subscribed to receive newsletters or updates.
- Legal basis: consent. You can unsubscribe at any time by emailing submissions@artellusltd.co.uk or using the unsubscribe link provided in emails.
- Recruitment:
- Process job applications and assess candidates.
- Legal basis: legitimate interests (hiring suitable staff) or steps to enter into a contract.
- Purchases of Products or Services:
- Contact you and process orders you make on our Website.
- Legal basis: performance of a contract or legitimate interests.
- Administrative and Legal Compliance:
- Improve our business and Website, comply with laws, enforce legal rights.
- Legal basis: legitimate interests or legal obligations.
DISCLOSING YOUR PERSONAL DATA TO THIRD PARTIES
We may share your Personal Data with:
- Service providers and contractors who assist us with operations such as payment processing, IT services, analytics, legal, and accounting services.
- Legal and regulatory authorities if required by law, to enforce our rights, or to protect the rights of others.
- Successors in business transactions (e.g., mergers or acquisitions).
DATA RETENTION POLICY
We retain your Personal Data no longer than necessary for the purposes for which it was collected, taking into account any legal obligations.
Once data is anonymized, we may hold it indefinitely without further notice to you.
COOKIES
We may use cookies and similar technologies to:
- Understand how you use our Website.
- Remember your preferences.
- Analyze Website traffic.
You may disable cookies through your browser settings, but this may affect your ability to access certain features of our Website.
WEB BEACONS
We may use web beacons in our emails and Website to count users who visit certain pages or open emails, and for other Website statistics.
OUR SECURITY POLICY
We use commercially reasonable measures to protect your Personal Data, but we cannot guarantee absolute security.
If a security breach occurs, we will take reasonable steps to notify affected individuals and comply with legal obligations.
TRANSFERRING PERSONAL DATA TO OTHER COUNTRIES
If we transfer your Personal Data outside of the UK or EEA, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses, to protect your data to the standards required by law.
YOUR RIGHTS
Under certain conditions, you have the right to:
- Access your information and learn how it is used.
- Have your information corrected or completed.
- Have your information deleted.
- Restrict the use of your information.
- Receive your information in a portable format.
- Object to the processing of your information.
- Withdraw your consent where we rely on it.
- Not have significant decisions made solely by automated processing.
- Complain to a supervisory authority (in the UK, the ICO).
To exercise these rights, email us at submissions@artellusltd.co.uk. We may request additional information to confirm your identity.
CHANGES TO OUR PRIVACY NOTICE
We reserve the right to amend this Privacy Notice. The date of the latest revision will be listed at the top of the policy.
Your continued use of our Website and Services after changes are posted constitutes your acceptance of the amended Privacy Notice.
HOW TO CONTACT US
If you have any questions about this Privacy Notice, want to exercise your rights, or have complaints, please contact:
Email: submissions@artellusltd.co.uk